Record Management In Saudi Arabia
In today’s regulatory environment, secure and well-organized record keeping is not just a good practice — it’s a legal requirement. From employee files and tax records to financial documents and contracts, businesses in Saudi Arabia must ensure proper documentation, retention, and accessibility. MHK Services offers professional record management services in Saudi Arabia to help you stay compliant, audit-ready, and fully organized.
Why Record Management Is Critical In Saudi Arabia With MHK Services
Whether it’s for ZATCA audits, HR compliance, labor office inspections, or corporate governance, your company’s ability to maintain accurate records affects both legal standing and operational efficiency. Missing or outdated records can lead to fines, business delays, or reputation damage.
MHK Services provides structured record management systems — both physical and digital — ensuring documents are securely stored, properly indexed, and easily retrievable when needed.
What Types Of Records Do We Help Manage?
We support the collection, organization, and retention of key business records including:
- Employee files and contracts
- Payroll and GOSI reports
- Tax filings and VAT returns
- Invoices and payment records
- Commercial and licensing documents
- Lease contracts and legal agreements
- Board meeting minutes and resolutions
- Company formation and CR documents
- Supplier and vendor contracts
- Audit and compliance reports
MHK Services sets up document tracking systems that match your business structure and regulatory obligations.
HR & Payroll Services We Offer
Is It Mandatory To Maintain Business Records In Saudi Arabia?
Yes. As per Saudi law, companies must retain financial, legal, HR, and tax records for a minimum number of years depending on their category. ZATCA, GOSI, Ministry of Labor, and other bodies may request records during inspections or audits at any time.
MHK Services helps you create a compliant record-keeping framework that meets all local standards — reducing risk and increasing operational transparency.
Estimated Pricing, Timeline, And Record Setup Process
Estimated Pricing
Record management fees depend on the volume of records, digitization needs, and whether you require ongoing support. Standard setup starts from SAR 2,500 for small businesses. Enterprise-level or industry-specific setups (like healthcare or finance) may cost more based on complexity. A detailed quote is provided after the initial assessment.
Estimated Timeline
Initial sorting and organization typically take 5–7 working days. For large volume digitization or restructuring of old archives, the timeline can extend to 2–3 weeks. MHK aligns the timeline with your internal availability and urgency.
How The Process Works
MHK Services starts by auditing your current records and formats. We then propose a filing structure, digitize hard copies if needed, and organize documents into secure folders (physical or cloud-based). Custom access controls and backup protocols are also configured.
What Are The Benefits Of Professional Record Management?
Efficient record systems offer:
- Quick access to critical documents
- Reduced risk of fines or legal non-compliance
- Better employee onboarding and payroll processing
- Simplified audit and tax preparation
- Protection against data loss or misplacement
- Centralized document control for multi-department operations
MHK Services ensures every file is exactly where it should be — when you need it.
Contact Us
Book an Appointment with Us
Schedule a consultation with MHK Services today and discover how our expert Actuarial Valuation and financial consulting services can enhance the accuracy and reliability of your financial records.
What Challenges Do Companies Face Without Proper Record Management?
Common problems include:
- Loss of critical contracts or compliance records
- Unstructured filing leading to delays
- Duplicate or outdated versions of documents
- Non-compliance with legal retention timelines
- Data breaches or unauthorized access
- Inefficient document approval workflows
How MHK Services Solves These Challenges
We solve record-related problems by:
- Creating structured folder systems
- Migrating physical records to secure digital formats
- Setting up user access and permission levels
- Installing backup and version control systems
- Training staff to follow documentation protocols
- Ensuring all formats align with audit requirements
Why Choose MHK For Record Management In Saudi Arabia?
MHK Services understands the Saudi regulatory environment and provides localized record management solutions. Whether you’re a startup or a multi-branch organization, we help you build a document system that supports Record Management Services business growth and ensures full compliance.
Ready To Take Control Of Your Business Records?
Let MHK Services organize, secure, and manage your company records — so you’re always ready for audits, inspections, and strategic decisions in Saudi Arabia.
FAQ's
MHK Services’s technique comprises meticulous record-keeping, compliance assurance, and streamlined procedures to ensure operational excellence.
We employ modern HR software and record management systems to deliver secure, cloud-based data processing solutions.
We empower your team by offering extensive training and ongoing support, resulting in easy acceptance and optimal usage of our solutions.